With a variety of room sizes, free on-site parking, and internet and phone access, what's not to love about having a meeting a Z Place?

Our meeting space is available for nonprofits, community organizations, and schools. We offer one free meeting space per calendar year to nonprofit organizations who are aligned with our mission statement. To reserve a space for you meeting, review the room options, calendar availability, and guidelines below, then fill out our Request Meeting Space form. We ask that if at all possible that you schedule all request at least 48-72 hours before the event . As we cannot guarantee your room request if you request an event outside of our operating hours or last minute.

Organizations looking to use our meeting space should be non profit organizations or agencies that provide services or that are looking to provide services in Far Northeast Denver. Services should be aligned with our mission statement. As well as they should meet the following criteria's: Family/Student Centeredness, Health, Job Readiness, Connection to the Denver Public Schools 2020 Plan, Collaboration/Partnership with Z Place, and Embracing Diversity in the Far Northeast Region. (Any organizations or agencies outside of these criteria's or service delivery are subject to approval and may be required to pay the room reservation charges to use this space).Please make sure you review our calendar below for availability before completing the meeting space form.

 

Room Options

Large Classroom (148A & B)

  • Cost: $60 /for the day

  • Fits up to 50 people

  • 10 rectangular tables

  • 1 square table

  • 40 chairs

  • 1 trashcan

Large Classroom 148-01.png

North Breakout Room (150)

  • Cost: $30/for the day

  • Fits up to 20 people

  • 3 rectangular tables

  • 1 round table

  • 15 chairs

  • 2 trashcans

North Breakout Room 150-01.png

South Breakout Room (151)

  • Cost: $30/for a day

  • Fits up to 20 people

  • 5 rectangular tables

  • 1 round table

  • 16 chairs

  • 2 trashcans

South Breakout Room 151-01.png

CALENDAR

Check to see if your desired space is available when you need it.


Meeting Guidelines

Scheduling a Tour

Tours of Z Place are available by appointment only. Please email us at at zplace.info@gmail.com to schedule a tour.


Scheduling a Meeting

  • To schedule a meeting, complete our Request Meeting Space form.

  • Requests are considered in the order they are received, and priority is given to Z Place partners. We recommend submitting your request at least 30 days prior to the desired meeting date. Last minute reservations may not guarantee for any room request or room preference.

  • Reservations may be requested up to 60 days in advance.

  • Requests must be submitted at least three (3) business days before the desired meeting date. This does not include weekends.

  • The total number of meetings for any organization may be limited within a given time frame, and any single event may not exceed 3 consecutive days.

  • Organizations are generally not permitted to charge attendees for any aspect of the meeting (other than catering).

Rental Fees

All fees are due a minimum of seven days in advance of your meeting.  Please contact us in advance of your meeting to cancel or change your meeting date or time. For scheduling purposes, all meeting changes must be made at least seven days in advance. If payment is not received at least seven days prior to the meeting date, the meeting will be canceledFees are non refundable.  Payment for rental fees can be remitted by check, cashier's check, or money order. Please contact our office at zplace.info@gmail.com or at 720-541-6520 if you have further questions about fees or payments.  


Guest Information

  • Our handicap accessible ramp is located on the east side of the building at the main entrance.

  • A shared kitchen is available for guest use. Amenities include: refrigerator, sink, microwave, hot/cold cups and counter/shelf space.

  • A courtesy telephone is available upon request.

  • Restrooms accessible to all our guests are located in the main hallway.

  • As our building is a working facility, we ask all our guests to remain in their Meeting Space unless using the restrooms or kitchen.

  • Please assign a front door greeter to direct arriving guests to your meeting.

  • Printing/copying may be available if you request prior to meeting.


Canceling a Meeting

  • Should it be necessary to cancel your reservation, please email the Scheduler at zplace.info@gmail.com.

  • Provide your name, the name of the organization, and the meeting date(s) to be canceled.

  • Please send any cancelation notification at least 10 full business days in advance. This allows us to offer the space to other organizations.

  • We understand that inclement weather or other urgent situations can result in cancelations with less advance notice.


Audio/Visual

  • Each organization or group utilizing our space is responsible for bring in their own audio / visual equipment. Z Place currently does not provide these items

  • A conference phone can be made available to you upon request if you give us 24 hours of notice.


Hours of Operation

Monday-Friday: 7:30am-8:00pm
Saturday: 8:00am-3:00pm
Sunday: Closed
Holidays: Closed

(Closed New Year’s Eve, New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, two days for Thanksgiving, Closed December 24 thru-Dec 27th for Christmas.)

Meetings held on Mondays-Fridays past 8pm require a $35.00 an hour custodial charge. The building closes at 9pm. 

Meetings held on Saturdays after 3:00pm require a $35.00 an hour custodial charge.

Custodial charges are governed by DPS and cannot be waived. All fees must be paid 10 days prior to your event to avoid cancellation of your reservation.

Note: All payments must be in the form of check or money order prior to event date, at this time, we do not accepted credit card payments.

Inquiries regarding scheduling a meeting outside of regular operating hours should be directed to the scheduler at zplace.info@gmail.com


Internet Access

  • Internet access is available in all meeting rooms via our wireless guest network.

  • Internet access is limited to standard websites (no custom ports, services, or VPNs are permitted).

  • Only laptops may be connected to our wireless network. Wired or wireless hubs, switches, routers, etc. may not be connected.

  • Technical assistance is limited to establishing internet connectivity and audio/visual output from your PC or Mac.

  • Please note that connectivity from a guestʼs computer is not guaranteed, and additional troubleshooting cannot be provided.

  • Internet access can be provided only after your meeting coordinator has submitted the Internet Use Agreement.


Catering

  • If your meeting includes a meal, please indicate so on the Request Meeting Space form. Please note that utensils, dinnerware, etc. cannot be provided.

  • Guests are responsible for disposing of leftover food, containers, etc. and ensuring that the meeting space and kitchen are left in a clean and courteous state.

  • Z Place recommends ezCater.com for catering options. Organizations and businesses will need to set up their own accounts online to access this service. When working with Catering Services for delivery, please provide them with the following information( Your Name, Your Cell Number, The Building Number , Which is #5, Also let them know that you are in the Z Place Partner Suites, which is the blue roof building, on the East side of the campus.)


Set-Up & Clean-Up

  • Guests are responsible for the set-up and clean-up of the meeting rooms they use.

  • Please leave the meeting room clean and return tables and chairs to the standard layout on the wall of each room.(Failure to reset room to the layout could result in a $35.00 reset fee charge)

  • After your event and prior to departing, please notify custodial services, if outside of normal campus hours 7:30am- 4:30pm Monday thru Friday or Saturday after 3:30pm.

  • Organizations may be asked to reimburse Z Place for damage to Meeting Space Facilities or equipment.

  • A $250.00 cleaning fee may be charged if the meeting space and/or kitchen are not left tidy and returned to standard layout.

  • Food should be discarded only in the kitchen.

  • Trash and recyclables from your meeting should be placed in the appropriate containers located near the kitchen.

  • Organizations are responsible for bringing in their own items for set up, serving utensils, and extra items need for their event /meeting/class.


Parking

  • Our parking lot is located at Green Valley Ranch Boulevard and Walden Street, immediately to the east of our building. Enter from Walden Street.

  • Parking is complimentary. All guest using our space during school hours Monday thru Friday 7am-4:30pm must display a parking pass on the dashboard of their vehicle or risk being towed per DPS campus safety and security. Parking passes can be obtain when reservation is secure and is the responsibility of the organization to distributed to your participants.

  • Z Place is located on a shared school campus and is located in a residential neighborhood. Please ask your guests to be considerate of pedestrians on the campus.

  • Handicap accessible parking is available.

Playground

  • Organizations may not use the playground that is adjacent to building 5 and located outside of room 5-148. This space belongs to Sewall Early Child Development Center and for safety reason and properly liability we have been asked not to have participants play on or utilize this space without written approval from Sewall Early Child Development Center.